Birth & Death Certificate department is responsible for issuance of Birth Certificate to the citizens of the Bidhannagar Municipal Corporation (BMC) area upon application for cases of birth within the jurisdiction of Bidhannagar Municipal Corporation.

All the applications for Birth or Change of Name in the Birth Certificate are collected at Borough Offices.

Applicant needs to submit an application through the specific application form to apply for Birth Certificate at the concerned Borough Office or at counter of the BMC head office counter.

For change of name in the Birth Certificate there is no application form. An applicant needs to submit an application along with the required supporting documents.

Preliminary check of the documents and the application is done at the time of application submission.

In case of unavailability of all the required documents the application is not received.

On successful preliminary check of all the documents a challan is issued to the applicant for deposit of fees.

The applicant needs to deposit Rs.100/- for one copy of the Birth and additional Rs.50/- for an additional copy of the Birth Certificate as per his/her requirement.

An applicant can apply for duplicate copy of the Birth Certificate by paying Rs. 160/- (Rs. 100/- for certificate +  Rs. 60/- as searching fees)

The application is sent to the Birth certificate department from counter for verification.

In case of any discrepancy the application is rejected and the reason is mentioned in the application and signed by the department staff and returned to the respective Borough or BMC head office counter.

Respective Borough or BMC head office counter communicates the reason for rejection to the applicant and asks to comply for application processing.

The hospitals send the Birth Report on daily basis to department. The details are entered to the software and a registration number is generated by the software. This data is used upon receipt of application for Birth Certificate.

The application is verified against with the hospital data and other submitted documents.

The details of the application is entered to the Birth certificate software and the Birth Certificate is printed, signed by the department staff and placed before the Joint Municipal Commissioner (JMC) for final signoff.

On sign off by the JMC the certificate is sent to the concerned Borough or Counter.

Separate registers are maintained for Birth Certificate at the concerned Borough and BMC head office counter. The registration number and details of the certificate is recorded in the concerned register and the certificate is handed over to the respective applicant.

Indicative documents required to apply for Birth Certificate

Within One year of Birth if the baby is born in Hospital

  1. Mother’s Discharge Report from Hospital (original and photo copy)
  2. Baby’s Discharge Report from Hospital (original and photo copy)
  3. Baby’s Birth Report from Hospital (original and photo copy)
  4. ID proof of the parents (self-attested)

After One year of Birth if the baby is born in Hospital if Registered

  1. Mother’s Discharge Report from Hospital (original and photo copy)
  2. Baby’s Discharge Report from Hospital (original and photo copy)
  3. Baby’s Birth Report from Hospital (original and photo copy)
  4. ID proof of the parents (self-attested)
  5. First Class Magistrate affidavit copy on Stamp paper of Rs.10 (original)

Within One Month of Birth if the baby is born at Home

  1. Doctor Certificate (original and photo copy)
  2. ID proof of the parents (self-attested)

After One Month of Birth but before 1 year if the baby is born at Home

  1. Doctor Certificate (original and photo copy)
  2. ID proof of the parents (self-attested)
  3. Notarized copy showing the reason for delay registration of birth of Rs.10 (original)

After one year of baby birth at Home

  1. SDO (at DM Office Barasat birth & Death Department) permission for Rajarhat area
  2. SDO permission (at DJ-4, Sector-2, Salt Lake, Kolkata-91) for Bidhannagar area

Extra Copy of Birth Certificate if lost or stolen

  1. Forwarding Letter to Registrar birth & death department, BMC, Kolkata-106
  2. Photo copy of birth certificate if any
  3. General Diary copy from PS (original and photo copy)
  4. ID Proof of either parent (self-attested)

Fees for Birth Certificate

  1. Within One year 1st Copy Rs.100 and additional Copy Rs.50 (maximum 2 copies).
  2. After One year Searching fee Rs.60 and Late fees of Rs.2/year along with Rs.100 for 1st Copy of birth certificate and Rs.50 additional Copy (maximum 2 copies).

Indicative documents required for Correction of name in the Birth Certificate

Change of Spelling

  1. Forwarding Letter to Registrar birth & death department, BMC, Kolkata-106
  2. First Class Magistrate affidavit copy on Stamp paper of Rs. 10
  3. Original Birth Certificate and its copy if taken
  4. ID proof of either parent (self-attested)

Change of Name

  1. Forwarding Letter to Registrar birth & death department, BMC, Kolkata-106
  2. First Class Magistrate affidavit copy on Stamp paper of Rs. 10
  3. Original Birth Certificate and its copy if taken
  4. Copy of the advertisement posted in local newspaper (English, Hindi, Bengali) for change of name
  5. ID proof of either parent (self-attested)

 

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